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LARK & LANE MANAGEMENT LLP

Data Privacy Policy

Version: 1.0

Effective Date: 16 July 2026

 

Lark & Lane Management LLP (“Lark & Lane”, “we”, “our” or “us”) understands the importance of protecting personal information, particularly when working with children and young performers. We are committed to handling all personal information responsibly, securely and transparently.

This Privacy Policy explains how we collect, use, share and protect personal information relating to performers, prospective performers, parents and guardians, clients, website visitors and other individuals who interact with us.

We process personal information in accordance with the UK General Data Protection Regulation (UK GDPR), the Data Protection Act 2018 and other applicable privacy legislation.

Lark & Lane Management Limited is the Data Controller, registered with the ICO under registration number ZC258593

Registered Office: Riverside Business Centre, River Lawn Road, Tonbridge, Kent, TN9 1EP

Company Registration Number: OC461211

Email: team@larkandlanemanagement.co.uk

Website: www.larkandlanemanagement.co.uk

 

1. Who This Policy Applies To

This Privacy Policy applies to:

  • Existing and prospective talent represented by us

  • Child performers and their parents or legal guardians

  • Adult performers

  • Casting directors and production companies

  • Clients and business contacts

  • Visitors to our website, and

  • Individuals who contact us regarding our services.

 

2. Information We Collect

We collect personal information when you contact us, apply for representation or become a client.

The personal information we collect depends on your relationship with us. This may include:

Performer Information

  • Full name and contact details, including home address, borough and email address

  • Date of birth and age range

  • Copies of passport / birth certificates for licensing purposes

  • Gender and pronouns (where provided)

  • Parent or guardian details for child performers

  • Professional experience and training

  • Skills, qualifications and achievements

  • Availability information for auditions and bookings

  • Professional biographies

  • Appearance details

  • Headshots, photographs and promotional images

  • Showreels, voice reels and other media content

  • Spotlight, social media or professional profile information

  • Audition and casting information

  • Employment and right-to-work information where required

  • Payment information where required

  • Bank account and payment details

Children’s Information

Where we represent performers under the age of 18, we will normally collect personal information directly from a parent or legal guardian and communicate with them regarding contractual, licensing and safeguarding matters.

 

Special Category Information

In limited circumstances, we may collect information relating to:

  •  Allergies;

  • Medical conditions

  •  Disabilities;

  • Accessibility requirements; or

  • Other health information relevant to a booking or performance.

We only collect this information where necessary and lawful to do so.

 

Website Information

When you visit our website, we may collect:

  • IP address

  • Browser type and device information

  • Website usage information

  • Cookie and analytics data, and

  • Information submitted through contact or application forms.

 

3. How We Collection Your Information

We may collect information directly from:

  • You

  • Parents or legal guardians

  • Application forms

  • Emails and telephone conversations

  • Audition submissions

  • Professional casting platforms

  • Social media profiles you choose to share

  • Production companies and casting professionals, and

  • Our website.

 

4. How We Use Your Information

We use your personal information for the following purposes:

Talent Representation

To:

  • Assess applications for representation

  • Maintain performer profiles

  • Promote performers to casting professionals

  • Arrange auditions and castings

  • Secure professional engagements

  • Negotiate contracts, and

  • Manage Professional Relationships

 

Booking Administration

To:

  • Confirm availability

  • Co-ordinate productions

  • Organise travel or scheduling, where relevant

  • Manage invoices, commissions and payments

  • Process child performance and licensing requirements

Business Administration

To:

  • Respond to enquiries

  • Manage our business operations

  • Maintain records

  • Improve our services

  • Protect our legal rights, and

  • Comply with legal and regulatory obligations.

Marketing and Website Management

To:

  • Operate and improve our website

  • Monitor website performance

  • Maintain security, and Communicate about our services, where lawful.

5. Our Legal Bases for Processing

Under UK GDPR, we rely on one or more of the following lawful bases:

Contract

We process personal information where necessary to:

  • nProvide representation services

  • Manage bookings

  • Negotiate contracts, and

  • Administer payments.

 

Legal Obligation

We process information where necessary to:

  • Comply with employment, accounting and tax obligations

  • Support child performance licensing requirements, and

  • Meet legal or regulatory requirements.

 

Legitimate Interests

We process information where necessary for our legitimate interests, including:

  • Running and developing our agency

  • Promoting performers to prospective clients

  • Maintaining business records

  • Managing professional relationships, and

  • Ensuring the security of our systems.

We always balance these interests against individual privacy rights.

 

Consent

We rely on consent where required by law, including certain marketing activities and where we agree

to retain information beyond standard retention periods for future opportunities.

 

Special Category Data

Where we process health-related information, we do so only where necessary and in accordance

with Article 9 UK GDPR requirements, including where processing is required for safeguarding,

accessibility, health and safety or with explicit consent.

6. Children’s Privacy

We recognise that children deserve specific protection regarding their personal information.

Where we represent child performers:

  • Parents or legal guardians will generally act as the primary point of contact

  • Information will only be collected where necessary for representation and bookings

  • Child performance licence requirements will be managed in accordance with applicable

Legislation

  • We will take additional care when sharing children's information with third parties, and

 

  • We will only share information necessary for professional opportunities or legal requirements.

 

7. Sharing Your Information

To provide representation services, we may share relevant information with:

  • Casting directors

  • Production companies

  • Broadcasters

  • Theatre, film and television producers

  • Child performance licensing authorities

  • Licensed chaperones

  • Casting platforms and industry databases

  • Professional photographers

  • Accountants and professional advisers

  • Payment service providers, and

  • IT and technology service providers.

 

We only share information relevant and necessary for the purpose concerned.

We do not sell personal information to third parties.

8. Talent Profiles and Promotional Information

As part of our representation services, we may use and share professional information about

performers, including:

  • Headshots and professional photographs

  • Biographies

  • Showreels

  • Voice reels

  • Professional experience

  • Training and skills, and

  • Performance credits.

This information may be:

  • Published on our website and social media platforms

  • Shared with casting professionals

  • Uploaded to professional casting platforms, and

  • Included in submissions for auditions, castings and professional opportunities.

 

9. International Transfers

Some of our service providers, technology providers, casting platforms or clients may process

personal information outside the United Kingdom.

Where personal information is transferred internationally, we will ensure appropriate safeguards are

in place in accordance with UK data protection law.

 

10. Cookies and Website Technology

Our website may use cookies and similar technologies to:

  • Ensure the website functions correctly

  • Improve user experience

  • Analyse website usage, and

  • Maintain security.

You can control cookie preferences through your browser settings.

 

8. Security and Retention

We take reasonable measures to keep personal information secure and protect it from unauthorised access, misuse or disclosure.

We retain personal information only for as long as necessary.

Typical retention periods include:

​

Client representation records - Duration of representation plus up to 6 years

Financial and accounting records - Up to 6 years after the relevant financial year

Child performance licensing records - As required by law and regulatory requirements

Email / Social Media & Website Enquiries and unsuccessful client representation applications- Up to 2 years unless consent is provided for longer retention

 

We may retain information for longer where required by law or to establish, exercise or defend legal claims.

 

9. Your Rights

Under UK data protection law, you have the rights to:

  • Access your personal information

  • Request correction of inaccurate information

  • Request deletion of information in certain circumstances

  • Restrict processing of personal information

  • Object to processing based on legitimate interests

  • Request portability of information where applicable, and

  • Withdraw consent at any time where consent is relied upon, and

Requests may be submitted via:

Email: team@larkandlanemanagement.co.uk

 

If you have any concerns about how we handle your personal information, please contact us first so

that we can try to resolve the issue.

If you are unhappy with our response, you have the right to lodge a complaint with the Information

Commissioner’s Office (ICO):

Information Commissioner Office

Wycliffe House

Water Lane

Wilmslow

Cheshire SK9 5AF

Website: www.ico.org.uk

Telephone: 0303 123 1113

 

10. Automated Decision-Making

We do not use automated decision-making or profiling that produces legal or similarly significant effects on individuals.

 

11. Changes to this Policy

We may update this Privacy Policy from time to time to reflect changes in our business practices, services or legal obligations. The latest version will always be available on our website.

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